Before hiring a caterer or a wedding planner, have discussions to quantify the estimated number of guests to be invited and likely to attend the marriage. Prepare the approximate number of guests likely to attend during each occasion of the marriage. This will help you to decide on your budget for catering. Based on your budget, you can arrange to have a contract with the caterer or wedding planner.
It is always advisable to have a choice of preferences in fixing the catering contractor. If the date of a particular contractor is not available, it will become easy for you to try the others in the list. Make researches on the services of a caterer or wedding planner and collect opinions about the quality of services before signing the contract. Most of the reputed wedding planners or caterers will not be opposed to share their clients list and suggest you to make enquiries if needed. They also will be even agreeable to share the photos taken during the marriage functions managed by them. Some of them may invite you to taste the food served at their catering services on other locations to have first-hand idea about their services..
It is essential to discuss your preferences about the type of serving style, i.e., buffet or sit-and-eat type of table meal for various occasions during the marriage. If you plan to have special food arrangement for kids and elders discuss it with the contractor for making the arrangement.
The menu and variety of food play an important role in the marriage. Check with them the type of food varieties and items they serve for various occasions of the marriage. Discuss with them the kind of food you wanted to serve and have their suggestions. If you have any special preferences do not hesitate to share it with them to get it improved and implemented. It is advisable not to be overzealous about your ideas because the experienced caterer may have better viable suggestions in place of yours. You may ask for their special food serving and order for it if it is convenient and suits your budget.
Ask the service provider about the number of servers and other helpers available during food serving. Most of the current-day caterers prefer to serve hygienically using gloves where required. Also, the people who serve the food wear uniform as a practice. You can get it confirmed with the caterer.
Never be ambiguous about the timing/dates during which the caterers presence is needed at the marriage hall. Be aware of their time requirement to set up and start their work and wind-up their work at the end of the function. Furthermore, consult your purohits about the timings of muhurtham and various wedding related functions well in advance, discuss the details with your caterer to utilise his services in a better way. This advance information also will help you to decide on the menu.
If you have plans to supply yourself the vegetables and other provisions required for the marriage, have it discussed with the caterer. Though most of the caterers will agree to your proposal and cut down their charges, but, it is not advisable to do so. While, you may be saving a few thousand rupees by taking such responsibility, it is not a prudent idea unless you have a group of relatives or friends to share the task.
Discuss and understand the items to be brought by them to provide the service and to be supplied by you to complete the services. Know the extra amount to be paid in-case extra number of guests turned up. Know the cancellation policies and refund procedures. Get everything written as a contract, pay the advance and have it signed. Always retain a copy of the contract for reference.